Inventory (stock-take)

Inventory is your stock-take screen. It shows the current physical stock per article and storage, lets you enter counted quantities to add or correct stock, and keeps a history of every correction you make.

Open the inventory

Go to Statistics → Articles → Inventory. Each row shows one article at one storage:

• SKU and Description — the article.
• Manufacturer, Year, Size, Lot number — shown when your articles use them.
• Storage and Storage place — where the stock sits.
• Stock — the current recorded quantity.
• Reserved — quantity already committed to orders.
• Result stock — the quantity after a correction you enter (see below).

Filter the list

• Date — the date the count/correction is booked under.
• Article — limit to a single article.
• Description — match on the article description.
• Storage — limit to one storage location.

Add or correct stock

During a stock-take you enter what you actually counted and Vinosoft books the difference:

1. Filter the list down to the articles you're counting.
2. For each line, type the amount to book. A positive amount adds stock (an income movement); a negative amount removes it (an outcome movement).
3. Optionally give the line its own description; otherwise the shared text for the whole correction is used.
4. Set the date for the correction and a text describing it (for example "Annual stock-take 2026").
5. Save. Vinosoft creates a stock movement per line, groups them together, and shows the new result stock for each article. Any line it couldn't book is listed with the reason.

Export the count

• Export downloads the current count as a CSV file.
• Export to Excel downloads it as an Excel workbook.

Correction history

Every correction you save is kept. Open the History to review past stock-takes. Each row shows:

• Date — when the correction was booked.
• SKU and Description — the article.
• Quantity — how much was booked.
• Direction — In (added) or Out (removed).
• Storage — the storage location.

Edit a history entry

Open a history entry to correct a mistake in a past stock-take. You can adjust each movement's date, quantity and text, then save to write the changes back.

Related: Stock movements (the movement log these corrections create), Stock value (the value of the counted stock), Statistics.